Arts Alive Policies

Clear communication, consistent policy and student safety are of the utmost importance to all of our staff. We follow the policies outlined below to ensure an enjoyable experience for all. Please see individual school pages for specific policies about a school play program.

Dismissal and Late Pick-Up Policy

The following pick-up times are effective for normal after-school rehearsals. You do NOT need to send in a dismissal note for rehearsals. Arts Alive! staff will provide a list of children participating in rehearsals each week for sign-out.

Pick up times and locations change during tech week, dress rehearsals, and performances; details for each play will be noted on individual school pages prior to these events. Weather or other last-minute cancellations will be posted on school pages as well.

Barrington Middle School

Rehearsals end at 4:30 pm for all students, unless otherwise noted.

Hampden Meadows

Rehearsals end at 5:00 pm for all students, unless otherwise noted.

Hugh Cole

Rehearsals end at 3:50 pm for all students, unless otherwise noted.

Nayatt School

Rehearsals end at 4:00 pm for all students, unless otherwise noted.

Primrose Hill

Rehearsals end at  4:00 pm for first graders and 4:30 pm for second and third graders, unless otherwise noted.

Sowams Schools

Rehearsals end at  4:00 pm for first graders and 4:30 pm for second and third graders, unless otherwise noted.

Please note times and be on time to pick up your child. If your child remains in our care 15 minutes beyond the designated pick-up time, you will incur a $10.00 late pick up fee per family for every 10 minutes beyond the 15 minute grace period (i.e., 1-10 minutes late, $10.00; 11-20 minutes late, $20.00, etc.). Late fees must be paid in full at the time of pick up.

Thank you in advance for your cooperation.

Communications Policy

All communications are through email from Arts Alive. Please do not call any of the school offices with questions about plays.

It is imperitive that we have the correct email for you and any other caregivers for your child. Also, please ensure that you are able to receive emails from admin@artsalivebarrington.org.

Discipline Policy

Arts Alive! expects students in the school play program to conduct themselves as they would in a normal school day. Arts Alive! upholds the same behavior expectations as the schools in which it operates. Students are to follow the same guidelines for being safe, being respectful and being responsible. You may refer to your school’s web site for more specific information on the behavioral expectations under PBIS (positive behavioral interventions & supports).

Should a behavior issue arise, the Arts Alive! Director and/or Assistant Director will follow these procedures:

1. Student will be warned (parents also notified)

2. Student will be referred to school Principal (parents also notified)

3. Parents will be notified; Not to suggest removal from the play, but to require parent involvement at rehearsals in order to resolve behavior issues

4. Removal from the program

Attendance Policy

The play consists of an ensemble cast. Even if you think your child has a small part, they are a significant part of the play. Their absence affects the entire cast. Please do your best to ensure that your child is present for every rehearsal for which they are called. If your child has to miss a rehearsal, please notify us as soon as possible. More than three (3) absences may result in a student’s lines being reassigned to another actor and/or removal from the play.

Refund Policy

While we are confident that your experience with Arts Alive will be a positive one, we have outlined our refund policy below. All refund requests must be made in writing and submitted to admin@artsalivebarrington.org.

If a registered student decides not to participate in the Arts Alive school program:
– A full refund, minus a $30 processing fee will be given if the student withdraws, prior to the first day of auditions
– A 50% refund will be given for withdrawal after auditions have started but before the cast list is posted
– A 25% refund will be given after cast lists have been posted but prior to the first rehearsal
– No refunds will be given once rehearsals have begun. Extenuating circumstances will be considered on a case by case basis.

Privacy Policy

PLEASE READ THE FOLLOWING PRIVACY POLICY CAREFULLY. WHEN YOU USE OUR WEBSITE YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THIS PRIVACY POLICY.

BARRINGTON ARTS ALIVE! PRIVACY POLICY

This Privacy Policy will apply to the website that you are visiting, www.artsalivebarrington.org (the “Website”), which is owned by Barrington Arts Alive! (the “Company”).

Company and its subsidiary companies respect the privacy rights of our online visitors and recognize the importance of protecting the information collected from you. We have adopted a corporate wide Privacy Policy that guides how we collect, store and use the information you provide online. Please note that this policy applies only to sites maintained by Company and its subsidiaries, and not to websites maintained by other companies or organizations to which we link.

If you have questions or concerns regarding this statement, you should first contact Company at the email address or postal address specified on the Website.

INFORMATION COLLECTION AND USE

Our primary goal in collecting personally identifiable information is to provide you with the products and services made available through the Website, including, but not limited to our services, to communicate with you, and to manage your registered user account, if you have one.

Information Collected Upon Registration: If you desire to have access to certain restricted sections of the Website, you will be required to become a registered user, and to submit certain personally identifiable information to Company. This happens in a number of instances, such as when you sign up for our services, or if you desire to receive marketing materials and information. Personally identifiable information that we may collect in such instances may include your full name, email address, address, telephone number, credit card number, and other information that you decide to provide us with, or that you decide to include in your public profile.

Use of Contact Information: We will NOT use your personal information to provide marketing materials to you. We respect your privacy and will not use your information or provide it to any third party for marketing purposes.

Log Data: We will not collect Log Data from users. Log Data includes information such as the user’s domain, browser, and IP address. We respect the privacy of users and will not collect such information.

Law Enforcement: We cooperate with government and law enforcement officials or private parties to enforce and comply with the law. We may disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims, legal process (including subpoenas), to protect the

property and rights of Company or a third party, the safety of the public or any person, to prevent or stop any illegal, unethical, or legally actionable activity, or to comply with the law.

Business Transfers: We may sell, transfer or otherwise share some or all of its assets, including your personally identifiable information, in connection with a merger, acquisition, reorganization or sale of assets or in the event of bankruptcy. You will have the opportunity to opt out of any such transfer if the new entity’s planned processing of your information differs materially from that set forth in this Privacy Policy.

Play Selection Process

At Arts Alive! we pride ourselves on challenging your kids, but we also take age appropriateness seriously. That’s why we license “Kids” and “Jr” versions of the plays we produce. Kids and Jr versions of plays are not the same as what you see on Broadway, or what you might remember from the movies. Broadway choreography is too difficult for elementary and middle school students, so the dances are simplified. Likewise, the music is changed to accommodate young voices that cannot yet hit all the notes you hear from seasoned theatre professionals. 

Kids and Jr plays are also edited with both length and age appropriateness in mind by education and theater professionals. In the same way that children are not yet ready to perform the complex choreography of a typical Broadway play, there are some themes and plot lines that they are not yet ready for either. All of the play selctions are adapted to current times with material appropriate for school aged students, with a “G” rating.

We are very grateful that you trust your kids with us as they learn, develop, and hopefully build a life-long love of the performing arts.

Thank you,

The Arts Alive Team